Exhibitor Guidelines

 

Guidelines:

Please ensure that all staff involved with your stand/presence at the exhibition over the two exhibition days are dressed appropriately. Inappropriately dressed members of staff on exhibition stands will be prohibited from attending the exhibition.

For security and safety reasons, exhibit movement in or out of the exhibition halls is not permitted during exhibition opening hours.

For all rules and regulations, please refer to the  eGuide (https://www.aev.org.uk/resources/e-guide)

Please note that complying with the contents of the e-guide is a condition of exhibiting.

 

Site Rules:

We want everyone to be safe at our venue. The following applies to all contracted staff, organisers, exhibitors, and authorised visitors:

  • Vehicle access into the halls and or a CDM site has to be approved by the Venue/Principal Contractor (organiser) for the event.
  • Be safe and be seen - high visibility vests must be worn at all times when off-loading and loading your vehicles within the loading bays (areas immediately outside the halls).
  • All forklift and vehicle movement within the halls and outside the halls that are directlylinked to an event must be coordinated and managed safely by the Principal Contractor (organiser) of the event. Please refer to the NEC Forklift Policy.
  • Comply with NEC Traffic Rules at all times.
  • Emergency gangways should be maintained to allow cleaning tractors, forklift movement and emergency access/egress at all times.
  • Emergency gangways must be clearly identified and communicated to all personnel working within the halls/CDM site.
  • Only authorised access to exhibition halls is allowed - all personnel working within a CDM site must be inducted and informed of the NEC site rules.
  • Appropriate management and safe methods for working at height is required at all times.
  • Hot work requires a hot work permit from the venue.
  • All accidents, incidents & near misses both within / outside the halls must be reported immediately to the Principal Contractor (organiser) the Venue Event Manager.
  • Work tidy - maintain good housekeeping at all times and dispose of all waste in an appropriate manner.
  • Smoking (including e-cigarettes) is only permitted in designated smoking areas.
  • The Venue Event Management and Health & Safety Teams have access to all CM sites at all times.

 

Gangway Tape:

NEC Birmingham requires use of appropriate and NEC approved gangway tape. There are a lot of fake NEC approved tapes online. The NEC only recommend one gangway tape suppliers. There details can be found below:

Please use this to eliminate the chance of charges being passed on to yourselves, as more stringent post show floor checks will be carried out in the future.

 

PPE:

Appropriate PPE (personal protective equipment) must be worn:

  • High Visibility Vests
  • Suitable Footwear
  • Suitable head protection when working at height (above 4m) or around working at height

Please ensure you bring sufficient Hi Vis vests with you for you and your team. This includes shell scheme exhibitors as well as space only exhibitors.

Failure to wear appropriate PPE will result in you not being granted access.